7-11-93 5-7-87 5-7-87 CHAPTER II.-SENATE. MEETINGS AND RULES OF PROCEDURE. 1.-The Senate shall meet on the first Monday in every month, or on the nearest convenient day should such first Monday be a public holiday, and may adjourn from time to time to conclude any unfinished business. 2.-At any time in the interval between such meetings it shall be competent for the Chancellor, or in his absence the Vice-Chancellor, in any case of emergency, to call a special meeting of the Senate, to be held as soon as conveniently may be, for the consideration of any business which he may wish to submit to them. 3. Upon the written requisition of any three members the Chancellor, or in his absence the Vice-Chancellor, or in the absence of both, the Registrar, shall convene a special meeting of the Senate, to be held as soon as conveniently may be after the expiration of seven days from the receipt of such requisition. 5-7-87 4.-Except in any case of emergency as aforesaid, no motion initiating a subject for discussion shall be made but in pursuance of notice given at the previous meeting, and every such notice shall be entered in a book to be kept by the Registrar for that purpose. 5-7-87 5-7-87 5-7-87 18-7-93 5.-The Registrar shall issue to each member of the Senate a summons with a written specification of the various matters to be considered at the next meeting of the Senate, whether such meeting be an ordinary or special one; and such summons, except in any case of emergency, as aforesaid, shall be issued at least three days previous to such meeting. 6. In the event of a quorum of the Senate not being present at any meeting within half an hour after the hour appointed, the members then present may appoint any convenient future day, of which at least three days' notice shall be given by the Registrar in the usual manner. 7.-All the proceedings of the Senate shall be entered in a journal, and at the opening of each meeting the minutes of the preceding meeting shall be read and confirmed, and the signature of the chairman then presiding shall be attached thereto. 8.-If any Fellow shall, without leave from the Senate, be absent from the aforesaid meetings for six consecutive calendar months his fellowship shall, ipso facto, become vacant; provided that, in computing the said six consecutive months, the month of January shall not be taken into account. ELECTION TO VACANCIES. 9.-At the first meeting of the Senate after the occurrence 5-7-87 of a vacancy among the Fellows, a day shall be fixed for a Convocation for the election of a successor, such day to be within sixty days from the date of such Senate meeting, and to be announced at least thirty days before such Convocation, by notice posted at the University and by advertisement in one or more of the daily newspapers. Due notice shall also be given of the day on which a ballot shall be taken, should such be required. Provided that no Convocation shall be held in the month of January. 10. No person shall be eligible for election to fill any vacancy 5-7-87 among the Fellows unless his candidature shall have been communicated to the Registrar under the hands of two qualified* voters ten clear days at least before the intended Convocation, and seven clear days at least after the fixing of the day for such Convocation; and it shall be the duty of that officer to cause the name of such person and the fact of his candidature to be forthwith advertised in one or more of the daily newspapers published in Sydney, and to be posted in a conspicuous place in the University for eight clear days at least before such Convocation. 11. The Convocation for the election of a Fellow shall be 5-7-87 held in the University,† and shall be presided over in the same manner as if it were a meeting of the Senate. Every candidate submitted for election must be proposed and seconded by legally qualified voters. If one candidate only or one only for each vacancy be so proposed and seconded, then such candidate or candidates shall be declared by the President to be duly elected. But if more candidates are proposed and seconded than there are vacancies in the Senate to be filled at such Convocation, a show of hands shall be taken; and unless a ballot be demanded by at least two members of Convocation then present, the President shall declare the candidate or candidates in whose favour there shall be the greatest show of hands to be duly elected. Should a ballot be demanded it shall be conducted in the following manner :(a) The voters then present shall choose two or more members of Convocation to act as scrutineers. The legally qualified voters are Fellows of the Senate for the time being, Professors, Public Teachers and Examiners in the Schools of the University, Principals of Incorporated Colleges within the University, Superior Officers of the University declared to be such by By-law, Graduates holding the Degree of Master or Doctor, and Graduates of three years' standing, who hold the Degree of Bachelor. +By a resolution of the Senate, of date July 2, 1888, ballots for the election of Fellows may be held at the Royal Society's Rooms, or in some other central place within the city of Sydney, to be named by the Senate, or by the Chancellor, or by the Vice-Chancellor in his absence. 5-7-87 5-7-87 (b) The ballot shall not be held earlier than one week from the day of nomination at Convocation, and shall be notified by notice posted in the University and by advertisement in one or more of the daily newspapers. (c) The ballot shall commence at 10 a.m., and close at 2 p.m., on the day appointed. (d) At the expiration of the time allotted for the ballot the scrutineers shall proceed to the examination of the voting papers, and shall report the result to the President, who shall then declare the candidate or candidates having the majority of votes to be duly elected to the vacant seat or seats in the Senate. (e) In the event of an equality of votes, the election shall be decided by the casting vote of the President. 12. Before the time fixed for the Convocation for the election of a Fellow, the Registrar shall prepare for the President's use a complete list of all persons entitled to vote under the provisions of the law, and a copy of such list shall be posted in a conspicuous place in the University for two days at least before the time of Convocation. 13. None but legally qualified voters shall be allowed to be present during the taking of a ballot. 3-10-00 EX-OFFICIO MEMBERS. (64 Victoria, No. 22, Sec. 11.) 14.—The Senate hereby makes and declares the following selections of branches of learning, the Professors in which shall be ex-officio members of the Senate-that is to say, Modern Literature, Law, Physiology, and Chemistry, such selections to take effect from the date of the Governor's assent hereto, and to endure for the term of two years from that date, unless sooner revoked by the authority of the Senate, and with the approval of the Governor. 25-11-87 CHAPTER III.-MEETINGS OF CONVOCATION OTHER THAN FOR THE 1. The Chancellor, or in his absence, the Vice-Chancellor, shall, in pursuance of a resolution of the Senate, or upon the receipt of a requisition signed by at least twenty members of Convocation, summon a meeting of Convocation to be holden at such time and place as he shall direct. And such meeting shall be held accordingly within twenty-eight days from the date of the requisition. And notice of such meeting shall be given by public advertisement not less than fourteen days before the day appointed for the meeting. Provided that every such requisition shall specify the subjects which it is proposed to bring before Convocation. And if, in the opinion of the summoning officer, the subjects so specified, or any of them, are such as ought not to be discussed in Convocation, he shall refer the matter to the Senate, which shall decide whether the meeting shall be held or not. Provided that no such meeting shall be held in the month of January. 2. At all meetings so summoned the Chancellor, or in his 25-11-87 absence the Vice-Chancellor, shall preside. In the absence of the Chancellor and Vice-Chancellor, the members of Convocation present shall elect one of their number to be president of that meeting. 3. The presence at any meeting of twenty-five members of 25-11-87 Convocation shall be necessary to form a quorum. And if within half an hour from the time of meeting there shall be no quorum present, the meeting shall lapse. 4.-At all meetings of Convocation the Registrar shall act 25-11-97 as Secretary, and keep the minutes of all proceedings. 5.-Every meeting may be adjourned by the President to 25-11-87 such day and hour as may be fixed by resolution. 6.-All questions submitted to the Convocation shall be 25-11-87 decided by a majority of members present. The President shall have a deliberative as well as a casting vote. 7. All resolutions of Convocation shall be signed by the 25-11-87 President, and shall be laid by the Registrar before the Senate at its next meeting. 8.-All members of Convocation attending any such meeting 25-11-87 shall appear in the habit of their Degree. CHAPTER IV.-SUPERIOR OFFICERS. (64 Victoria, No. 22, Sec. 32.) 1.-The Registrar and the Solicitor to the University are 5-7-87 hereby declared to be Superior Officers of the University, entitled to the rights and privileges conferred by the "Sydney University Incorporation Act Amendment Act of 1861." CHAPTER V.-THE REGISTRAR. 5-7-87 1.-The Registrar shall keep all necessary records of the proceedings of the University, conduct all necessary correspondence, and keep such registers and books of account as may be required. 5-7-87 2. All fees, fines, or other sums received by the Registrar in his capacity as such, shall be paid into the Bank of the University, in order that the same may be applied, accounted for, and audited in such manner as the Senate may from time to time appoint. 5-7-87 5-7-87 9-2-92 6-9-92 5-7-87 CHAPTER VI.-THE SEAL OF THE UNIVERSITY. 1.-The Seal of the University shall be placed in the charge of the Chancellor or Vice-Chancellor and Registrar, and shall not be affixed to any document except by order of the Senate. CHAPTER VII.-THE FACULTIES. 1.-There shall be four Faculties in the University, viz. :1. Arts. 2. Law. 3. Medicine. DEANS OF FACULTIES. 4. Science. 2.-A Dean for each of the Faculties in the University shall be appointed by the Senate from time to time for a term not exceeding two years. 3.In the event of the office of Dean becoming vacant by death, resignation, or otherwise before the expiration of the full term of office herein prescribed, the appointment of a successor shall be proceeded with at the next ensuing regular meeting of the Senate; and the Dean so appointed shall hold office until the first regular meeting of the Senate in the term next after the expiration of two years from the date of such appointment. CHAPTER VIII.-LIMITATION OF THE TITLE OF PROFESSOR. 1. The title of Professor shall be distinctive of those Public Teachers of the University upon whom the Senate shall have conferred that title, and no person in or belonging to the University, or any College within it, shall be recognised as Professor without the express authority of the Senate. CHAPTER IX.-PROFESSORIAL BOARD. 27-9-92 1.-The Professors in the four Faculties, with the Chancellor and Vice-Chancellor, shall form a Board to be called "The Professorial Board." |